GroupNews vs. Email

Email. We all use it, all the time. As vital and valuable as it is, email is a dreadful tool for team communication. Messages go unread or get lost under a pile of ever newer missives, vying for your attention. Key people get left off of message chains, which are a pain to read through. And so on...

We built GroupNews to be a saner, smarter approach to communicating important news to your team.

Here’s a look at how GroupNews is better than email for keeping your team informed.

A Single Source of Truth

An email inbox is a messy, unorganized place. Even the most fastidious inbox zero types know the pain of internal work emails, personal emails, hard to parse email chains, notifications, promotions, and newsletters you don’t remember signing up for all jumbled together in a big, ever expanding pile. This is hardly the best place to share important information your whole organization needs to know.

With GroupNews, you can publish important news, updates, events, and deadlines in a single place which everyone in your organization can see by default. With its global feed front and center, the updates from different department or team channels are combined for everyone’s benefit.

GroupNews also makes for a robust archive. Stories, events, and deadlines which your company publishes in GroupNews are all distinct types of posts, making them better suited for archival and later reference. Additionally, GroupNews posts are published in different channels, letting you further organize your content by department, team, project or however you see fit.

Discussions, not email chains

Email chains easily become long and difficult to read. They can fracture into multiple chains. And of course, sometimes they end up leaving people out who need to be in the know. Then you have to forward the whole mess of a chain to them, and hope they can figure it out.

GroupNews takes a different approach. By default, every story, event, and deadline has a discussion section which anyone in your entire company can participate in on their own time. This way, discussions are in context and on-topic. And most importantly, they are out of people’s inbox.

With GroupNews discussions, everyone in your company is empowered to engage in meaningful conversations, share insights, and spin off discussion threads using the content at hand as a jumping off point. Later on, because discussions are in context, people can easily refer back to them and find what they need in order to be fully informed.

Ensure Accountability

Sometimes it's essential to know that critical information is read and understood by everyone on your team or in your company.

With email, you have to ask people to reply with their acknowledgment. Doing this, there’s no easy way to get an overview of who has responded and who hasn’t. Also, people’s replies further clutter up your inbox.

With GroupNews, you can easily request acknowledgement from everyone in your group on any important story, event, or deadline. At a glance, you can see who’s acknowledged the post and who hasn’t at any time.

In summary: what can I do with GroupNews?

Get company news out of people’s email inboxes without worrying about anyone missing something important.
Have a Single Source of Truth for company information and updates, which people can use to simultaneously keep up to date with new information, as well as refer back to archival content.
Request acknowledgement on critical content and see the results in a quick and easy way.